How to Care for...
Digital Information
Introduction
The world is increasingly "wired." Although the transfer of paper documents, images, and other information to machine-readable formats has expanded access and reduced the time it takes to retrieve the information, it has also introduced new challenges.
Computers offer an easy way to generate, store, and share information—and they do not take up a lot of space. However, new technologies often render older ones obsolete, power or equipment failures can erase valuable data, and not a lot is known about the long-term stability of digital material.
Causes of Damage
As wonderful as computers can be, they are not infallible. Equipment can fail, a virus can invade, electrical outages can disrupt operations, and fire or water can cause problems.
Floppy disks or CDs can be damaged from improper handling or storage. Even under the best conditions, the life span of a floppy disk is only 5–10 years.
Handling
When working on a computer, do regular backups of files on the hard drive by storing the data on floppies or CDs. These should be labeled, dated, and then stored in a cool, dry place.
Always pick up floppy disks or CDs by the edge and centre hole. Keep them away from strong sunlight, high temperatures, dampness, and food and/or drinks.
Make hard copies of important files and store them in a safe place.
Cleaning and Repair
If computer hardware or software, floppies, or CDs are damaged, consult a professional. Although special expertise is required, techniques and technologies do exist to retrieve what may seem to be lost digital information.
